Want To Apply For Business Loan? Check Eligibility, Process, And Documentation

If you're considering a business loan to expand your operations, manage cash flow, upgrade equipment, or scale your enterprise, it's crucial to understand the necessary documentation. Securing a business loan can provide the financial boost your business needs to flourish. One of the essential steps in this process is gathering the correct paperwork. Here's an in-depth guide to the required documents for a business loan, ensuring you're well-prepared to meet lenders' expectations.

The list given below covers generic requirements, but it's always best to check with your bank for any additional documents they may need. Whether you're a sole proprietor, part of a partnership firm, or running a private limited company, having your paperwork in order will streamline the loan application process, helping you secure the funds needed to grow and sustain your business.

Standard Documentation for Business Loans

Regardless of the lender or specific loan terms, certain documents are universally required when applying for a business loan. These standard documents help lenders assess the legitimacy and financial health of your business.

Identity Proof:

PAN Card

Aadhaar Card

Voter ID Card

Driving Licence

Address Proof:

Passport

Utility Bill (Telephone or Electricity bill not older than three months)

Ration Card

Trade Licence

Lease Agreement

Sales Tax Certificate

Income Proof:

Bank Statement or Passbook (Last 2 years)

Financial Proof:

Income Tax Returns (Last 2 years)

Balance Sheet, Income, and Profit & Loss Account (Last 3 years, audited)

Last 6 months' bank statements

Audited Balance Sheet (Last 2 years by a CA)

GST Challans and Tax Audit Reports

Business Continuation Proof:

Documentation demonstrating ongoing business operations.

Business Ownership Proof

Depending on your business structure (sole proprietorship, partnership, registered company), you’ll need to provide the relevant ownership documents. These may include:

Partnership Deed

Articles of Association (AOA)

Memorandum of Association (MOA)

Detailed Documentation for Specific Business Types

Different types of businesses require specific documentation. Here's a breakdown based on the nature of your enterprise:

Self-Employed – Private Limited Companies & Partnership Firms:

Company Identity Proof:

Sales Tax Copy

VAT Filing Copy

Service Tax Copy

Excise Registration Copy (if applicable)

Income Tax Return (of the company)

Utility Bills (Water, electricity, or telephone)

Registration Certificate (under Shops and Establishment Act)

PAN ID

Municipal Tax Bill (Original and copy in the company’s name)

MOA and AOA (Certified copies)

Certified Copy of Partnership Deed

List of Partners/Directors

Individual Identity Proof (for Authorised Signatories and Directors):

PAN Card

Voter ID Card

Passport

Driving Licence

Self-Employed Individuals – Professionals Sole Proprietorship:

Sole Proprietorship Identity Proof:

PAN Card

Income Tax Return

Bank Statement

Utility Bill

Sole Proprietor Identity Proof:

Passport Copy

Driving Licence

Voter ID Card

PAN Card Copy

Sole Proprietor Address Proof:

Utility Bill

Passport Copy

Voter ID Card

Driving Licence

Self-Employed Individuals – Non-Professionals:

Individual Identity Proof:

PAN Card

Passport

Voter ID Card

Driving Licence

Address Proof:

Utility Bill

Lease Agreement

Passport Copy

Aadhaar Card

Trade Licence

Sales Tax Certificate

Financial Documentation:

Income Tax Returns (Last 3 years)

Sales Tax Returns (Last 3 years)

Bank Statement (Last 6 months, authorised by the banker or branch manager)

Profit and Loss and Balance Sheet (Detailed statement for the last 3 years)

Application Process

When applying for a business loan, ensure that your application form is duly filled out and signed with all necessary details. Attach a passport-sized photograph and valid identity, address, and age proofs. Lenders typically require original documents along with photocopies for verification purposes.

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